Practical Planning Tips That Will Make Your Office Party A Success

An office party for your co-workers can be a huge success if the right planning is put into action. It’s time to write down everything you need for planning the perfect office party that everyone has been waiting for all year. If you are a member of the party planning committee, it’s your responsibility to make sure everyone is enjoying their time and bonding with their teammates. Don’t worry, we have you covered with everything you need to know when it comes to planning office parties. Here, we give you some tips on how to get started with the party organization and how to plan for a successful office party that will be remembered by everyone. 

Plan the Party Requirements Early 

If you wish to have the party at a different location than the workplace, planning things ahead and booking the desired venues early will guarantee you have the best options for the location of the party. Some high seasons will even require that you book your reservations a couple of weeks in advance. This is completely normal considering we are approaching a time of the year where more people tend to go out and celebrate. The best thing to do is set the date for the party to be about a month in advance, then make the arrangements and book the venue before it’s too late to make a reservation for that desired date. Leaving things to the last minute might slow you down when it comes to the location or might just cause your party to be canceled altogether due to having no venue for the event.

Create a Party Planning Committee 

The best way to reduce stress and have control over every little detail in the event is to delegate some of the party planning tasks. This way, you can have a dedicated person for each task, such as planning for food, drinks, location, and the number of people attending the party. You can look for some ideas on what the party should look like at corporate events, then discuss the party plans with your committee. By doing so, you will be able to focus on the important things related to the party and that you can get things done in a short period. 

Cover the Transportation 

If you choose a place for your party that is not close to the workplace, people might find it hard to attend the celebration. Not all workers have cars or can drive to remote locations just to attend a party. This is why the place you pick needs to be a little closer to the office so that people can get there easily. This is also a good idea if the party is held after working hours of a normal workday, so workers will easily be able to drive or walk there after they finish their shifts. You can also choose a location for the venue that is close enough to public transportation. 

Control Access to Alcoholic Beverages 

People tend to drink more alcohol at this time of the year, and an office party for Christmas might be an open opportunity for workers to go wild. While having fun is the most important thing on such occasions, it is also important to look out for your workers and make sure everyone is safe. This can be hard to manage at a place that offers open bars or free drinks. A good solution for this is to hand out drink tickets to your workers or to talk to the bartenders at the place you book for them to set a drinking limit. You can simply ask the bartenders to restrict refills, or you can ask them to notify you when someone goes over the allowed limit for the event. Of course, you also have to notify your workers of the said limit to avoid putting the blame on the bartenders.

This is the perfect time to arrange for an office party, but it might also be the hardest time to keep large events from turning into embarrassing disasters that can leave bad memories for those who attend. When planning for such big events, you have to take care of the little details to keep everything under control. Having a few people do this with you will save you a lot of time and effort and ensure that you are not missing any important preparations. Aim to have a group of at least three people that can help you plan for an unforgettable party that everyone in the office will enjoy.